Library Exhibits Policy and Guidelines

Library exhibits enhance the learning environment and seek to inform, engage and educate the university community and visitors to MacOdrum Library. The library welcomes proposals for exhibits from members of the university community and outside organizations provided that they are in keeping with the goals and criteria stated below.


  • Promote the library’s collections, resources and services
  • Promote the teaching and research activities of the university
  • Highlight the scholarly and creative accomplishments of the university community
  • Complement campus programs and events such as conferences and symposia
  • Engage in collaborative projects with members of the university community
  • Recognize library donors and supporters
  • Recognize and celebrate literary, scholarly and cultural figures or events


The library reserves the right to approve proposals or suggestions for exhibits, and to make all decisions about installation, publicity, duration and timing, lay-out and content of exhibits which comply with the criteria below.

  • Topics proposed for exhibits should be related to the scholarly purpose or objectives of the university
  • Exhibits should be educational in nature
  • Exhibits should be relevant to the library’s role in supporting the teaching and research activities of the university
  • Exhibits should be installed with the minimum of effort and at no cost to the library
  • Research must be thorough and accurate
  • All captions, labels and textual material included must be professionally prepared and formatted
  • Exhibits must be appropriate for the location and the audience
  • Exhibits primarily for promotional or commercial purposes are not acceptable

MacOdrum Library Exhibit Locations

MacOdrum Library has a number of exhibit locations including two large built-in display cases, some wall spaces, and some free-standing display cases and panels that can be assembled subject to the availability of appropriate space and equipment. Please note all measurements are in imperial units (1 foot = 0.3048 metres).

Main Floor Front Entrance Glass Display Case


  • Length: 14 ft (4 sections, 42 inches each)
  • Depth: 2 ft
  • Height: 4 ft (divided into two by an adjustable glass shelf)

Main Floor Wall Space

Designated walls (a total of approximately 145 linear feet or 44 metres) have a tracking and hardware system capable of supporting large framed works and large banners or posters.

Wall locations and dimensions:

  • Corridor outside Access Services: 63 ft
  • Main Floor right side: 30 ft
  • Wall opposite Library Services Desk: 13 ft 6 in.
  • Wall outside the Sun Joy Maclaren Centre: 39 ft

Discovery Centre Floor 4 Wall-insert Glass Display Case


  • Length: 23 ft 8 in.
  • Height: 1 ft 9 in.
  • Depth: 1 ft 6 in.

Contact: Ashley Fleischer (

Archives and Research Collections Floor 5

Contact: Lloyd Keane (

Other Equipment

  • Three horizontal display cases each 6 ft x 2 ft
  • Expo-Systems modular display panels (suitable for light material affixed with Velcro tape): four panels 4 ft x 2 ft, and eight panels 3 ft x 2 ft

Exhibit Proposal Process

Complete our Exhibit Proposal Form.  

Security and Insurance

The Library will ensure that materials on loan for exhibit purposes are provided with security and environmental conditions equivalent to those accorded our own collections. The library cannot accept responsibility for the security of exhibits or loss or damage to materials at any time including during transportation, installation and dismantling, no matter how caused. Any insurance coverage, if needed, is the responsibility of the sponsor of a proposed exhibit.

Complaints or Comments

Carleton University Library supports academic freedom and the freedom of expression. The library subscribes to the Canadian Library Association Position statement on Intellectual Freedom. The Library will not censor or remove an exhibit because some members of the community may disagree with its content.

Complaints related to an exhibit may be sent in writing to the University Librarian.

Content last updated: August 18, 2017