Copyright and posting to Brightspace

Library staff will make your course readings available to students digitally or in print while respecting Canadian copyright provisions and existing Carleton licensing agreements.  They will contact you about any copyright concerns and negotiate copyright clearance for items that exceed current licences and fair dealing policy guidelines at no cost to you or your students.

To submit your reading list

Email your syllabus with full citations (including pages numbers, if applicable) to  as a Microsoft Word document, or PDF. We also need:

  • The course name and course code
  • Your name and contact information
  • Any special requirements

Access the reading list:

Library staff will upload scans or add permanent links to digital readings into the Ares system.  These will be available to your students via Ares web and through a link in Brightspace.

We will place print items on short term loan reserves room of the library for the duration of the course.

You can handout, post or link to material that is freely available on the internet for educational purposes.


  • your copying is for educational purposes;
  • the material appears to have been posted legitimately (i.e. by, or with the consent of, the copyright owner);
  • there is no clearly visible notice on the material or the website prohibiting you from making copies;
  • there is no technological protection measure preventing you from accessing or copying the material (e.g. it’s not on a password-protected website, or a website that has paid access to content); and
  • you acknowledge and cite the author and source of the material.


This is allowed by an exception in the Copyright Act (section 30.04)

Carleton faculty are strongly encouraged to use the Reserves service, but if necessary you can post material for your class on Brightspace as long as it falls under the definition of a short excerpt, and as long as you only use the amount necessary for your teaching purpose. A short excerpt is either 10% or no more than:

  • one chapter from a book;
  • a single article from a periodical;
  • an image  (including a painting, print, photograph, diagram, drawing, map, or chart) from a Work containing other artistic works;
  • an entire newspaper article or page;
  • an entire single poem or musical score from a Work containing other poems or musical scores; or
  • an entire entry from an encyclopedia, annotated bibliography, dictionary or similar reference work


  • You must make the reproduction from a legitimate copy of the work (for example, a book that is in your collection, or borrowed from a colleague or a library).
  • You must not break a digital lock or technological protection measure to make the copy.  Digital locks include passwords as well as controls that prevent actions like downloading or copying.
  • The copying must be for the purposes of education or training.
  • The material must not be available for purchase in a medium appropriate for your purposes, at a reasonable price and within a reasonable time. 


This is allowed by the Fair Dealing exception in the Copyright Act (section 29)

If you need to post more than allowed under fair dealing, or cannot find a legitimate copy contact Reserves.

Images, including graphs and charts in journal articles or textbooks, have copyright.  You can post an image in Brightspace if

  • you own the copyright,or have permission from the copyright owner
  • it is in the public domain or Open Access
  • fits under Fair Dealing
  • you have adopted a textbook and the image is from the resources provided by the publisher for such a purpose
  • is from a Carleton-licensed resource, or a public license such as Creative Commons

You can copy and show up to 10% of an audiovisual work (movie, tv show, documentary, news broadcast) under the Fair Dealing Guidelines.


  • you are faculty, staff or acting under the authority of Carleton University;
  • the class is taking place on Carleton premises;
  • the audience is primarily students in your class;
  • the copy of the movie is not an infringing copy (e.g. pirated) or You have no reasonable grounds to believe that it is an infringing copy; and
  • you do not circumvent a digital lock


This is allowed by the Fair Dealing exception in the Copyright Act (section 29)

If you need to post an entire movie or documentary, or a larger excerpt than allowed under fair dealing, please contact

Questions? Not sure? Want more details? Contact

Content last reviewed: December 3, 2018