Exporting Search Results | MacOdrum Library

These are general guidelines for exporting records from library databases.

For questions about using an API (Application Programming Interface) see below.

NOTE: not all databases allow for exporting multiple records simultaneously, which may explain their absence from this list.

Databases A - D

ACM Digital Library

Max Export	File Types	What can be Exported
1,000	BibTex (.bib) EndNote (.enw) ACMRef (.text)	Citation information Full-text with ACM Account

Conduct and refine your search to 1,000 results or less, tick to 'Select All', and then click the icon to 'Export Citations'
You can also register for an ACM Account and save your results to a binder by clicking the 'Save to Binder' icon once you tick 'Select All'
From your binder(s), you can create a PDF of the contents including full-text when available (it is unknown what the upper limit of records you can export is)

Advanced Technologies & Aerospace Collection

See ProQuest Databases

Aerospace Research Central: ARC

Max Export	File Types	What can be Exported
100	Text file	Citation information

Conduct and refine your search
Set number of records shown to 100, next to 'Per Page' above the list of results
Tick all results and then click 'Export Citations'
Select citation style and then click the download icon

Alternative Press Index, Archive

See EBSCO Databases

America: History & Life

See EBSCO Databases

Anthropology Plus

See EBSCO Databases

Art & Architecture Complete

See EBSCO Databases

Arts & Humanities Database

See ProQuest Databases

Avery Index to Architectural Periodicals

See ProQuest Databases

Business Source Complete

See EBSCO Databases

Cambridge Journals

Max Export	File Types	What can be Exported
20 20+ (with account)	BibteX RIS Text Word EasyBib RefWorks Zotero	Citation information

Can select up to 20 items on results screen
On the left, scroll down to 'Select all' if you'd like all 20
Then click 'Export citations'
If you are logged in, repeat process above but click 'Save to my bookmarks' instead of 'Export citations'
Once you have saved to your bookmarks in batches of 20, click 'My account' top right, 'My bookmarks' on the left, 'Select all', and then scroll to the bottom and click 'Export citations'

Canadian Business & Current Affairs Database

See ProQuest Databases

Canadian Newsstream

See ProQuest Databases

Child Development & Adolescent Studies

See EBSCO Databases

CINAHL

See EBSCO Databases

Communication & Mass Media Complete

See EBSCO Databases

Criminal Justice Abstracts

See EBSCO Databases

Dissertations & Theses Global

See ProQuest Databases

Databases E - L

Early English Books Online

See ProQuest Databases

Ebook Central

See ProQuest Databases

eBook Collection

See EBSCO Databases

EconLit with Full Text

See EBSCO Databases

Emerald Engineering, Management eJournals

Max Export	File Types	What can be Exported
50	RIS	Citation information Abstracts

Set records to display 'Per page' to 50
Tick all results
Click 'Citations: download RIS'

Engineering Village

Max Export	File Types	What can be Exported
1,000	EndNote Mendeley RefWorks RIS BibTex Text CSV Excel PDF RTF	Citation information Abstracts Detailed records

Conduct and refine your search, then click the down arrow next to the empty selection box to select the first 1,000 records
Then choose to email, print, or select your download criteria
NOTE: only Text and CSV citation information can be downloaded for 501-1,000 records. Select 500 or fewer records in order to enable other download criteria
NOTE: these same instructions also apply to Compendex, Inspect, GEOBASE, and GeoRef when searched individually
See Engineering Village help for more details

Environment Index

See EBSCO Databases

Ergonomics Abstracts

See EBSCO Databases

ERIC

See ProQuest Databases

EUREKA

Max Export	File Types	What can be Exported
Unknown	PDF RIS	Citation information Abstracts

After conducting your search, scroll to the bottom of the screen to see more results
Each time you do this, an additional 50 results will be added to your results screen
You can then tick the box at the top of the results to select all results showing on screen
Then click the 'Export' icon in the middle of the screen, above the results list

Factiva

Max Export	File Types	What can be Exported
100	RTF PDF	Headlines Articles Search summaries

Conduct and refine your search
Tick up to 100 results displayed on screen (tick box at top of results for all 100)
Either click the 'RTF' button or PDF button at the top of the screen and choose what to export

Gender Studies Database

See EBSCO Databases

The Globe and Mail (ProQuest Historical Newspapers)

See ProQuest Databases

GreenFILE

See EBSCO Databases

The Guardian and The Observer (ProQuest Historical Newspapers)

See ProQuest Databases

Historical Abstracts

See EBSCO Databases

IEEE Xplore

Max Export	File Types	What can be Exported
2,000 (CSV) 100 (other formats)	CSV Plain Text BibTex RIS RefWorks	Citation information Abstracts

Conduct and refine your search, and then click the 'Export' button above the results list
This will allow you to download a CSV file with citation information and abstracts for up to 2,000 results, if you do not initially tick any of the results
If you want other file types, set 'Items Per Page' (at the top of the results) to 100, and then individually select or 'Select All on Page'
Then click 'Export' to choose your format under the 'Citations' tab
See IEEE Xplore help for more details

International Bibliography of the Social Sciences (IBSS)

See ProQuest Databases

International Political Science Abstracts

See EBSCO Databases

International Security & Counter Terrorism Reference Center

See EBSCO Databases

JSTOR

Max Export	File Types	What can be Exported
400	EasyBib NoodleTools RefWorks RIS Text file	Citation information

Will have to individually select results to be exported
Selections will be preserved as you go through multiple pages of results
Once selections are made, click the 'Cite' button at the top of the results page
See JSTOR help for more information
NOTE: JSTOR offers text-mining support through Constellate

Linguistics and Language Behavior Abstracts (LLBA)

See ProQuest Databases

Databases M - P

Maclean's Magazine Archive

See EBSCO Databases

MLA Directory of Periodicals, International Bibliography

See EBSCO Databases

Montreal Gazette (ProQuest Historical Newspapers)

See ProQuest Databases

The New York Times (ProQuest Historical Newspapers)

See ProQuest Databases

Nexis Uni

Max Export	File Types	What can be Exported
10	RIS PDF (selecting citation style)	Citation information

Conduct and refine your search, then tick the selection box at the top of the results to select 10 displayed records
Click the 'Export Citations' icon which looks like books on a shelf, also above the list of results

Omni (Library's Discovery Layer on Homepage)

Max Export	File Types	What can be Exported
Unknown	xlsx CSV RIS	Citation information

Next to the number of results at the top of your list, click the down-arrow to select 50 'Results per page'
Tick the box next to '0 selected'
Click the pin icon on the right to 'Add to my favourites'
Scroll to the bottom of the page to display the next screen of results and repeat this process
Once you have selected all records in batches of 50 following these steps, at the top-right of the results screen click the pin icon labelled 'Go to my favourites'
Tick the box at the top of your list next to the total number of items
Above, next to 'My Favourites', click the ellipsis '...' to choose your preferred export method
If prompted to choose encoding for RIS, start with UTF-8
See Omni help for more details

Ottawa Citizen (ProQuest Historical Newspapers)

See ProQuest Databases

PAIS Index

See ProQuest Databases

Periodicals Archive Online

See ProQuest Databases

Policy File Index

See ProQuest Databases

Political Science Database

See ProQuest Databases

Project MUSE

Max Export	File Types	What can be Exported
Unknown	RefWorks EndNote Text	Citation information

Individually select results by clicking the 'Save' link
This changes the text to 'Saved to MyMUSE library'
When selection is complete, click any of the 'MyMUSE library' links and in the menu on the left select 'Cite Library Items'
Click 'Select All' and choose your export preferences

PsycARTICLES, PsycBOOKS (via ProQuest), PsycINFO, PsycTESTS

See ProQuest Databases

Publicly Available Content Database

See ProQuest Databases

PubChem

Max Export	File Types	What can be Exported
Unknown	CSV JSON XML SDF XML ASNT PNG	Summaries Chemical structure records Chemical structure images Bioassays

Conduct your search
Navigate to your desired target (compounds, substances, pathways, bioassays, literature, patents) along the top banner above results
Top right of results, click the 'Download' button to choose what to download and in which format
See PubChem help for more information

PubMed

Max Export	File Types	What can be Exported
10,000	Click 'Save' for: Text file (citation only) PubMed format PMID List CSV HTML format Click 'Send to' for: Citation managers (.nbib file to be imported)	Citation information Abstracts Complete (baseline) set of PubMed citation records in XML format can be downloaded from the National Library of Medicine's FTP servers - see here for more

Max Export

File Types

What can be Exported

10,000

Click 'Save' for:

Text file (citation only)
PubMed format
PMID List
CSV
HTML format

Click 'Send to' for:

Citation managers (.nbib file to be imported)

Citation information
Abstracts
Complete (baseline) set of PubMed citation records in XML format can be downloaded from the National Library of Medicine's FTP servers - see here for more

Conduct and refine your search, and then click 'Save' or 'Send to' at the top of the results screen
See PubMed help for more details

Databases S - W

SAE Mobilus

Max Export	File Types	What can be Exported
100	RefMan RefWorks EndNote BibTeX .xlsx .csv Text	Citation information Abstract

Conduct and refine your search
Set page to display 100 items next to 'Per Page' at the top right of the list of results
Tick next to 'Select All'
Click the 'Export' button at the bottom of the screen

SAGE Journals Online

Max Export	File Types	What can be Exported
10	RIS EndNote BibTeX Medlars	Citation information

'Select all' results on the results screen (limited to 10 records at a time)
Click 'Export selected citations'

Scholars Portal Books, Journals

Max Export	File Types	What can be Exported
Unknown	RefWorks EndNote Web RIS	Citation information Abstracts

Results must be selected individually by clicking the blue '+' sign next to each
Find selected results by clicking 'My Articles' or 'My Books' along the top banner
Then choose format to export your citations

ScienceDirect Journals

Max Export	File Types	What can be Exported
100	RefWorks RIS BibTeX Text	Citation information Abstracts

On the results screen, scroll to the bottom and display 100 results per page
At top of the results screen, tick the box above the list of results and then click 'Export'
See ScienceDirect help for more details

SciFinder-n

Max Export	File Types (depending on type of result)	What can be Exported
500	PDF RIS XLSX TXT RTF	Substance results Patent Markush results Reaction results Reference results Supplier results Sequence results (up to 1,000)

Either tick individual results, or click the 'Download Results' icon (top-right above results) to select a range of results (up to 500)
Choose file type and content
See SciFinder-n help for more details

Scopus

Max Export	File Types	What can be Exported
Up to 20,000, depending on file type and reference manager	Mendeley Refworks SciVal RIS CSV BibTeX Plain Text	Citation information Bibliographic information Abstracts & keywords Funding details Other information

Conduct and refine your search, and then tick 'All' to select your results (this will select records across multiple pages of results)
Then click on 'Export' in the top banner to select file types or reference managers
There are different export limits for each choice
Click the question mark next to 'Export document settings' to learn more
See Scopus help for more details

Social Services Abstracts

See ProQuest Databases

Social Work Abstracts

See EBSCO Databases

Sociological Abstracts

See ProQuest Databases

Sociology Database

See ProQuest Databases

SpringerLink

Max Export	File Types	What can be Exported
1,000	CSV	Citation information

Conduct and refine your search, and then click the 'down-arrow' icon at the top right of the results screen
The download will capture the first 1,000 results in your list

Taylor & Francis Online

Max Export	File Types	What can be Exported
50 2,000 (requires account)	RIS BibTex Refworks CSV (when using Export feature)	Citation information

Conduct and refine your search, then set results list to display 50 items at a time
Select individual/all results on screen, then click the 'Download citations' link
To export between 50 - 2,000 results in CSV format, users must first register for a free account
Conduct and refine your search, then click the 'Export search results' at the top of the results screen
See Taylor & Francis help for more details

Time Magazine Archive

See EBSCO Databases

Toronto Star (ProQuest Historical Newspapers)

See ProQuest Databases

The University of Chicago Press Journals

Max Export	File Types	What can be Exported
100	RIS EndNote BibTex Medlars RefWorks	Citation information

Conduct and refine your search
Set the number of records to display 'Per Page' to 100, and then tick all results
Next to 'For Selected Items:' click 'Please Select' and then 'Download citation'

The Wall Street Journal (ProQuest Historical Newspapers)

See ProQuest Databases

The Washington Post (ProQuest Historical Newspapers)

See ProQuest Databases

Web of Science

Max Export	File Types	What can be Exported
1,000 5,000 (with account)	EndNote Plain text file RIS Excel Tab delimited file Printable HTML file	Author Title Source Abstract (choose 'Custom Selection' for more)

Conduct and refine your search, and then click 'Export' at the top of the results list
Using a Web of Science account, use the 'Fast 5000' export to export up to 5,000 records including Author, Title, and Source
See Web of Science help for more information

Wiley Online Library

Max Export	File Types	What can be Exported
20	Plain Text RIS EndNote BibTex Medlars RefWorks	Citation information Abstracts

Once you have performed your search, click the '"Export Citation(s)' button at the top of your list
Confirm your selection of up to 20 results at a time
See Wiley Online Library tutorial for more guidance

Worldwide Political Science Abstracts

See ProQuest Databases

EBSCO Databases

Max Export	File Types	What can be Exported
25,000 (EBSCO account not required)	RIS XML BibTeX MARC21 Export to common reference managers CSV	Citation information Abstracts

Following your search, set export criteria by clicking on 'Preferences' along the top banner and scroll down to 'Print, E-mail, Save Export'
Next, click 'Share' (top right of results) to email a link under 'Export results:' (this can take a few minutes)
See EBSCO Help for more details (under 'Print/E-mail/Save' on left, click 'Export Manager')
- Alternatively, under 'Page Options' set results per page to 50
- And either add individual results to a folder for export
- Or click 'Share' to add displayed results to a folder for export
- 'Folders' can be accessed at the top of the screen

ProQuest Databases

Max Export	File Types	What can be Exported
20,000 (My Research account from ProQuest required to use 'Export Results' feature, and larger custom exports)	CSV TSV RIS For custom export (not using 'Export Results' feature): PDF XLS RTF TXT Export to common reference managers	Citation information Abstracts For custom export: Full text Images Indexing

Once signed in, results set must contain 20,000 items or less
Use the 'Export Results' option at the top of your results list
To access your exported results, click on your account icon at the top-right, 'saved searches', and you will find a link to 'Export Results'
Some ProQuest databases do not allow for the 'Export Results' feature due to publisher restrictions
To export smaller batches when the 'Export Results' feature is not available, ensure 'Items per page' is set to 100 at bottom of the results screen
Select desired results for export (can simultaneously select all displayed results across multiple pages of results i.e. 1-100, 101-200, etc. by ticking the box at the top of each results screen)
Click the three-dot icon at the top of your results list for all save / export options
See ProQuest Help for more details (click 'Search results' on left and then 'Export Results')

Questions About Using an API (Application Programming Interface)

Our library’s Electronic Resources Acceptable Use Policy stipulates that it is normally unacceptable to engage in systematic or substantial printing, copying or downloading of content. Excessive downloads beyond the standard export features of individual databases is expressly forbidden by our license agreements.
Omni, our library’s discovery layer, does not allow for the bulk download of records via an API beyond the standard records export process.
To use an API for open access bibliographic data outside of our subscription databases, you may wish to explore:
Further reading: New Trends in Bibliometric APIs: A Comparative Analysis - Information Processing & Management, July 2023

If you discover any errors, or wish to suggest a modification or addition, please email scott.turner@carleton.ca