Digitization Services

Changes to Library services during the COVID-19 lockdown.


Carleton University Library has been digitizing material to support the teaching, learning and research needs of the University. In particular, digitization has concentrated on transcription services and reserves to create accessible format alternatives, as well as digitizing to preserve rare books and archives.

The goal of the Digitization Hub is to expand our capacity for digitization year round, to balance the peak periods reserved for transcription services with other projects that can utilize the equipment when it is available.

Types of Projects Considered:

Individual Titles:  Requests can be made for individual titles to be digitized. 

Collections: Requests for a collection of items can be made.  

For requests, or for questions or to speak with us about your digitization project, contact us at di@library.carleton.ca.

To request scans of maps from our collection, please visit Map Scanning.


Canadian copyright laws apply to all requests.  If you have questions about copyright, please visit the Library’s copyright page or copyright FAQs


Requests can only be made from persons currently affiliated with Carleton University (that is, a faculty, staff or student member).


Equipment is in peak use from August to March to meet the needs of students and material issued through transcription services, interlibrary loans and reserves.  April through July are preferred periods to digitize large scale requests.  The Library keeps the right to determine which proposals will be digitized when, to make the most effective use of the staff and equipment during downtime.


Library staff have been custom trained to operate the specialized machinery.  Unfortunately, self-scanning is not allowed at this time.

Evaluation Statement:

Our evaluation criteria includes:

  • The project supports the research, learning and teaching needs of the University.
  • The project is part of a research collaboration with the Library.
  • The material is owned by and/or located at Carleton University.
  • The material is in the public domain with regards to copyright.
  • Condition and usability: Creating a digitized copy will enhance accessibility and help preserve the original.
  • Strategic priority or historical strength: The proposed project aligns with the strategic priorities of the Library and the University, or complements a historical strength in the Library’s collection.
  • There is a high demand for access to a digitized equivalent of an existing print item/collection.
  • There is no alternative access by means of another digital collection.
  • Availability of the staff and equipment to complete the digitization work.


Digitized material is temporarily saved on a Library’s internal server.  It will be the responsibility of the requester to arrange a permanent home for the material.  After 6 months, the digitized project will be removed from the server.

The Library reserves the right to keep copies of the digitized materials, to make them available to patrons and members of the public, and to ensure their long term preservation.


The Imaging / Scanning room equipment is a Kirtas Robotic Book Scanner (model Kirtas Kabis IIIW) with LIMB Software and Server (the LIMB software is used for Optical Character Recognition (OCR) and for converting raw image files into PDF files).

The Digitization Hub equipment includes a planetary scanner  (I2S CopiBook), an HP SD Pro (110 cm / 44”) scanner, and an HP DesignJet Z5600 PostScript Printer / Plotter (110 cm / 44”).

Software used by staff include digital editing software Corel Paintshop X9 and Adobe Acrobat Pro (the software is installed on individual staff workstations).

Content last reviewed: August 26, 2019