Whether you are a user of the NVivo software or not, you can use the NVivo Transcription service to get automated transcription of audio and/or video files. This can free up time so you can focus more on the analysis of your data.
- Register for NVivo Transcription via ITS
- Create a myNVivo Portal account (if you don't already have one)
There are 2 main ways you can use the Transcription service:
1. Transcribe From Within NVivo:
- Import your media file into NVivo
- On the top ribbon, select the Modules tab --> Transcription
- Drag and drop the file you want transcribed into the Transcription pane
- If you were not already logged in to your myNVivo account, it will prompt you to do so.
- Once the file is uploaded to the Transcription server, choose the language of the file and click on "Transcribe"
- Windows users will automatically see an option to review the transcript when done; Mac users will have to click on the Refresh button first
- Once you have reviewed/edited the transcript (happens on the Transcription server) you can then click on the "Import" option back within the NVivo software.
Note: If you are using Transcription from within NVivo, ensure Carleton University is set as the account once you have logged in. Click here for a list of instructions.
2. Use the Transcription Portal:
- Log in to the myNVivo Transcription portal
- Open NVivo Transcription from the middle panel
- Drag & Drop/or browse to the media files you want transcribed
- Once uploaded to the transcription sever, choose the language of the file from the drop-down list, then click on"Transcribe"
- When the transcription is done you will be able to "open transcription", playback the file and make edits as needed.
Note: If you are using the Transcription portal, ensure Carleton University is set as the account once you have logged in. Click here for a list of instructions.
Q: I already have the NVivo license key, do I still have to register for Transcription separately?
Q: Is my data secure?
A: All uploaded data is encrypted and securely stored. Canadian accounts have their data stored on a server in Canada. Privacy is ensured by following strict confidentiality and HIPAA standards. See Data Security & Privacy for more details. Before Carleton University purchased this service it was vetted by the University's Research Ethics.
Q: What languages of recordings does it support?
A: It supports 28 languages
Q: What types of audio and video files does it recognize?
Q: How long does the transcription take?
A: Approximately 1/2 the time of the recording. For example, a 1 hour audio file should be transcribed in about 30 minutes
Q: How accurate is it?
A: NVivo claims a 90% accuracy rate, but much depends on the quality of the audio file and on the speakers themselves. You will want to review and edit the transcript as needed.
Q: How can I get more help with NVivo Transcription?
A: There are a number of options for you:
- You can have a look at the official NVivo Transcription Help
- Send us an email with your questions at email@example.com
- Book a consultation with us, see booking link in upper right of this page
Q: Are there other ways I can get files transcribed?
A: Yes, there are many other possibilities out there. Have a look at our Qualitative Research - Transcription Help page for some options