EndNote is what is called a citation manager. Citation managers allow you to collect references as you do your research and use them to generate a bibliography for your assignments. Features include formatting in whatever citation style is required for your assignment, organizing your citations in different folders and sharing citations with other group members.
There's a paid version of endnote that you can download to your computer but, we're going to talk about endnote basic today which is free to use and based online.
Following the link to register on the subject we can click register on the right to create our account or if we've already set it up login on the left. I would recommend using your Carleton email address for this. It's also a good idea to bookmark this page as you will come back to it often.
So, here we are in my endnote account. Once you're set up you can use these credentials to log into web of science as well.
Signing into web of science allows you to save searches, create alerts for newly published material, you can receive table of contents emails for journals indexed in web of science and whether you've published an article or want to keep an eye on an important one you can be alerted whenever somebody else cites it in theirs.
Web of science works seamlessly with endnote allowing easy and direct export of citation information.
Endnote also provides an add on for Microsoft Word used to generate your citations and references as you type.
Students can download a free version of Microsoft Office for PC or Mac including word following the link from the subject guide.
So back in endnote if you click on downloads up here (click on download button in the top bar), cite while you write is the add on for word. So, you can choose Windows download or Macintosh here (list of download options on the left).
Capture reference will generate a reference from a website. Simply drag and drop this link into your bookmarks toolbar (capture reference link). A word of caution when doing this for websites, when you click capture reference on a web page spend a moment confirming the fields are accurate. Things like title of the web page, name of the organization, or website date accessed and so on.
Here's an article from web of science I would like to export to endnote. Having logged into web of science already, I simply press the export button and select endnote online. I'll take the full record and so click export. Ok one record sent.
Here's an article from PubMed I would like to send to endnote as well. I'll click send to over here (click send to button on the right corner) citation manager and create file. In this case you'll notice we have to download the citation information which we will need to import into endnote.
Each database functions a little bit differently but generally look for an export or citation manager option and if you don't see endnote the standard citation format is RIS.
So, back in endnote, newly imported references appear in unfiled. You can see the first from web of science because it works directly with endnote. From here I could add to a group an existing folder or create a new group. Groups again are basically just different folders that you can save your references to.
I'm going to click the reference and here's all the information that has been imported including the abstract so we can remember what the article is all about. We can also edit information as required. Under attachments we can upload the full text of the article, so all of our research is saved in one place and available online when we need it.
For the second reference from PubMed, we need to hover over collect. Scrolling back up hover over collect and go across to import references. We'll have to choose our file and here it is saved to my desktop. We need to select import option this is so endnote will read the file correctly. So, this is a little bit tricky. Selecting favorites, here's a dropdown menu of all the different databases we can import from. So, we need to find Pub Med and I would copy to my favorites over here which is a list of favorites I've already set up. So, I've done that here and I'm going to click PubMed and next we can either save it to a folder or bring it to our unfiled along with the Web of science citation. So, press import. Ok one reference imported.
So, back to my references we can see unfiled references and here they are (list of references). Both of them appear here (a drop-down list on the left). Also, over here we can see my various groups that I have created already.
Under collect is where we imported from PubMed over here (indicated import references button). We can also create a new reference over here (New Reference button) based off print material or anything we didn't collect from a database.
Under organize, we can manage my groups here (click Manage My Groups button) including creating a new group down here (click New Group button) and share an existing group, (click) manage sharing. If we are working in a team to gather references together (click) start sharing this group and we could add email addresses here (enter emails into the indicated box).
Also, of interest under organize is find duplicates. If you are doing major research, you may end up importing over a hundred references and import the same reference more than once. This is a quick way to get rid of duplicates. One of the two duplicates will already be ticked so you can simply press the delete button and it would take it away.
Under format we can simply create a bibliography down here (click bibliography button). From one of our groups. Let's do the first one. Choose our citation style whatever it happens to be. Let's do C.S.E. Ok and Select file format. In this case we could choose H.T.M.L. and simply copy and paste the text into our word processor and off we go.
Now let's get back to Word. Having downloaded the add on for word we can see it here endnote (click endnote button in home bar). When you download the add on for the first time you will have to log in to your endnote account within Word. You can confirm endnote online is synced with your account by clicking preferences and then application right here (click application button). That would confirm your details. We can also set our citation style over here (click drop down list of citation styles) it's set to CSE style. We can choose from actually quite a number. Select another style there's as a massive list that would come over here (endnote style list).
Ok so let's see how it works. So, I'm going to type in something very simple. Vegans like running. Now to cite it I'm going to click insert citations. Now we have to search by author name for whatever we want to cite so it's helpful to have endnote open for quick access to all our references. One of the authors from the PubMed article is Josefine Nebl so I will type that in. I've already typed it in, but I'll do it one more time. n e b l and we'll click Find and here the citation comes up. Reference details appear below. I'll click insert and here we are.
So, it's created the in-text citation as well as the full reference which we can use for our bibliography.
So down a few spaces I'll type in Bibliography and there we are. So, as we add more in text citations the references will all appear together down here in alphabetical order.
Now remember it's ultimately your responsibility to verify correct formatting. Endnote is a tool but does not guarantee 100% accuracy.
There's a citation quick guide link at the bottom of the subject guide to double check formatting which is a good idea.
Now also at the bottom of the subject guide you'll see a link to journal citation reports. C.S.E. style requires abbreviated Journal titles. The article we found in web of science was from the Journal American family physician. So, I'm going to type that in here and up it comes (type in search bar). So, this is actually very good details about the publication specifically but for today we're interested in the abbreviated journal title right here next to ISO. So, I'll copy of this then we can take this back to endnote. Find the correct reference and paste it into the journal field down here (in the indicated journal box). We'll save it and there it is.
So, now when we cite this reference it will be properly formatted according to C.S.E. style.
So, good luck with endnote and good luck with your assignments.